We use a multi-stage quality control process including automated validation checks, random sampling audits, and double-entry verification for critical fields. Our accuracy consistently exceeds 99.5%.
Service
Data Entry Services
Our bilingual data entry specialists process high volumes of information with remarkable speed and accuracy. Whether you need document digitization, database updates, form processing, or data migration, we deliver clean, organized data that you can trust. Every project includes quality control checks to ensure error rates below industry standards.
Data entry outsourcing is contracting an external team to capture, clean, migrate or maintain records in your systems: CRM records, invoices, catalogues, forms and spreadsheets. The work is judged on accuracy and turnaround rather than on speed alone, which is why it is usually handed to dedicated staff who learn one set of systems instead of a rotating pool.
Who Needs This Service
01
Real Estate Firms
Agencies needing MLS data entry, property listing updates, lead data management, and transaction document processing.
02
Healthcare Organizations
Medical practices and hospitals requiring patient record digitization, insurance form processing, and claims data entry.
03
Logistics & Distribution Companies
Businesses that process shipping manifests, inventory records, purchase orders, and warehouse documentation.
What You Get
- High-speed alphanumeric data entry with 99.5%+ accuracy rates through double-key verification
- Document digitization including PDFs, scanned forms, handwritten documents, and image-based data
- Database cleansing, deduplication, standardization, and enrichment services
- Data migration between platforms with field mapping, validation, and integrity testing
- Excel and Google Sheets advanced functions, pivot tables, and formula creation
- CRM data entry and updates for Salesforce, HubSpot, Zoho, and custom platforms
- Secure file transfer and data handling with encrypted connections and confidentiality agreements
Service FAQs
Got questions about hiring bilingual nearshore VAs? We have answers.
Absolutely. We routinely process millions of records for enterprise clients. Our team scales based on project volume, and we provide weekly progress reports with metrics on throughput and accuracy.
Data entry outsourcing is handing the capture and upkeep of your records to an external team: typing from documents and forms, cleaning and de-duplicating existing records, migrating data between systems, keeping CRM and catalogue entries current. It is most worth doing where the volume is steady and the cost of an error is high, because a dedicated person who learns your systems makes fewer mistakes than a queue of people who have not seen them before.
A dedicated data entry professional is $1,200 to $1,800 a month on a flat rate, working your hours on Central Time, typically onboarded within one to two weeks. Pricing is per person rather than per record, so a busy month and a quiet one cost the same and the figure can be budgeted a year out.
Ready to Cut Staffing Costs?
Get a free staffing plan within 24 hours. No obligation.
Book a Free Consultation